2016 Notice of AGM & Award’s Banquet


For immediate Release

TO: Badminton Ontario Board of Directors and District Member Associations

FROM: Ian Moss, Badminton Ontario President

REGARDING: Annual General Meeting May 28-29, 2016, Toronto ON

Awards Banquet May 28, 2016, Toronto, ON

———- ———- ———- ———- ———- ———- ——— ———- ——— ———- ———- ———- ———-


This document serves as the official notice for the Badminton Ontario 2016 Members Congress and AGM, to be held in Toronto, ON from Saturday, May 28 to Sunday, May 29, 2016. The Annual Awards Banquet will be held in Toronto, ON on the evening of Saturday, May 28, 2016.

Meeting Site:

Badminton Ontario Office Building (Boardroom 3 & 4)

3 Concorde Gate, Toronto ON, M3C 3N7

Awards Banquet Site:

Toronto Don Valley Hotel

175 Wynford Drive, Toronto ON, M3C 1J3


Schedule of Events at a glance:

Saturday, May 28, 2016:

8:30a – 4:30p: Annual District Member Congress

6:00p – 9:00p: Awards Banquet

(Advanced tickets $50 each before May 23; $60 each after May 23)

Sunday, May 29, 2016:

8:30a – 12:00p: Annual District Member Congress continues

12:30p – 2:30p: Formal AGM

Host Hotel:

Toronto Don Valley Hotel, 175 Wynford Drive, Toronto ON, M3C 1J3

Room rate: $130/night (plus applicable taxes).

Booking Deadline: May 16, 2016

Please make reservation with Jean Wong (jean.wong@badmintonontario.ca)

Badminton Ontario Board of Directors Nominations:

Nominations will be accepted for the following positions available on the Badminton Ontario Board of Directors:

Vice President

Director of Coaching

Director at Large (2)

Please fill out the attached BON Board Nomination Form and forward to David Vaillancourt, Chair of the BON Nominations Committee (dvaillancourt@agmlawyers.com). The deadline for nominations is Sunday, May 15th, 2016

District Member Association Voting:

As per Badminton Ontario’s bylaws, one representative from each District Member Association will hold the voting rights for the Association. The number of votes each Association is entitled to is as follows:

i. 0-100 Registered Individual Members – One (1) Vote;

ii. 101 – 300 Registered Individual Members – Two (2) Votes;

iii. 301 – 500 Registered Individual Members – Three (3) Votes;

iv. 501 – 700 Registered Individual Members – Four (4) Votes;

v. 701 – 1000 Registered Individual Members – Five (5) Votes;

vi. 1001 or more Registered Individual Members – Six (6) Votes.

If the representative attending the AGM is not the President of the District Member Association, a proxy form signed by the District President must be sent to Jean Wong at the Badminton Ontario office via email (jean.wong@badmintonontario.ca) by no later than May 23, 2016 indicating who the representative will be.

District Member Associations are requested to provide Badminton Ontario with a summary annual report for the AGM package by May 23, 2016, 2016. Please see the attached District report template.. It is also expected that District member Associations include a financial statement for the 2015/16 fiscal year within their reports.

A reminder that each District Member Association will be permitted to send one delegate to the AGM & Awards Banquet with travel and accommodations expenses covered by Badminton Ontario. Any additional delegates may be sent with all expenses incurred by the District Member Association. Additional guest tickets to the Awards Banquet may be purchased for $50/each in advance; $60 each after May 23, 2016. If accommodations are required, please provide guest name and contact information to Jean Wong (jean.wong@badmintonontario.ca) by no later than May 16, 2016.

The Badminton Ontario Board of Directors looks forward to hosting you at the upcoming AGM in Toronto, ON.

– – End of Document – –

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