During the COVID-19 state of emergency period, Badminton Ontario will be operating on reduced hours. If needed, please contact via email.

Call for Application: Operations Coordinator

Badminton Ontario is seeking an organized and detailed oriented enthusiast to serve as the Operations Coordinator.

The Operations Coordinator is the provincial office staff person responsible for supporting Badminton Ontario’s (BON) programs and service provision to its membership and the Board of Directors. 

Working closely with BON senior staff, the BON Bookkeeper, the BON Board of Directors and member District associations, the Operations Coordinator will provide effective management of the BON office, timely follow-up on questions and information requests of general nature, specific focus on implementation and management of the BON para-badminton, Special Olympics and other sport development programming. In addition, management of the association’s website and social media platforms, and the provision of support to the organization’s senior staff as needed.  Based in the BON Office located in Toronto, the Operations Coordinator reports directly to the BON Technical Director as the senior staff person within the Provincial Sport Organization. 

STRUCTURE AND SCOPE

Badminton Ontario is the provincial governing body for the sport of badminton in Ontario; its responsibility covers all aspects of the development and management of domestic and high-performance programming for the sport in Ontario.  From its office in Toronto, all BON staff facilitate the achievement of the organization’s long-term vision and core values as identified in the association’s Strategic Plan.  All staff are required to operate within the policies as established by the association’s volunteer Board of Directors and are expected to act consistently within the association’s values framework.

Badminton Ontario establishes and approves an annual operating budget that is made up of self-generated revenue (membership, competition fees, sponsorship, event management) and financial contributions from the Provincial Government and/or other related agencies.  Programs and services are established within the framework of the approved budget, and the BON staff are accountable for the delivery and administrative support for programming priorities as well as the disbursement and reporting of funds according to contracted terms and conditions. 

Within the bounds of approved policy and the annual operating budget, the Operations Coordinator provides service and support towards the achievement of holistic athlete development, sustainable membership growth, and “fit for purpose” quality programming.  The Operations Coordinator ensures that all programming follows sound business practices, operates according to BON/Badminton Canada/external agency policies (as required) and consistently delivers to a high standard of District, club and member satisfaction.

The Operations Coordinator is responsible for supporting effective working relationships among volunteers, District members, BON staff, respective operational committees and other agencies and individuals who impact the association’s ability to deliver programming.

SPECIFIC RESPONSIBILITIES

Provincial Office Operation

  • Manages office protocols, systems and professional working standards as required by the BON Board of Directors.
  • Ensures that administrative, financial, and reporting procedures related to the scope of the position are carried out in a timely and professional manner.
  • Acts as the “first point of contact” for the membership and the public in respect to questions and information requests pertaining to BON programming.
  • Provides administrative support for the BON website and social media platforms.
  • Acts as support for the BON Technical Director and BON Bookkeeper to facilitate the smooth operation of programming and financial management requirements.

Communication

  • Ensures that all public and member communication relating to BON programming activities is circulated or posted in a timely fashion.
  •  Provides appropriate and timely uploads of content for BON’s website, social media channels or other visual communication needs.

Program Management

  • Working with the BON Bookkeeper, provides administrative support towards the timely management of the BON invoicing and deposit process.
  • Working with the BON President, provides administrative support for all BON Board and member meetings, including the Annual General Meeting (May of each year).
  • Working with the BON Technical Director, key District volunteers and, in some cases, members of the BON Board, providing administrative support to BON programming as required.  Specifically, the Operations Coordinator will be responsible for:
  • Provincial Office Operations
  • Member services and Accreditation
  • Officials management
  • Tournament event preparations
  • The development, implementation, and long-term management of the BON Para-Badminton program
  • The development implementation, and long-term management of the BON partnership with Special Olympics
  • The development and implementation of the BON Sport Development strategy (as outlined in the BON Strategic Plan)

DIRECT REPORTS

The Operations Coordinator may, from time to time, be responsible for the management of part-time or contracted staff assigned to specific activities within the BON office.

TRAVEL

Given the nature of the post, and that BON is a sport governing body managing programming across the Province, there may be instances where some travel within the Province is required for short periods of time (no more than three days at once).  This will be based on assignment by senior staff where appropriate; all approved work-related costs are covered through the BON budget .

ACCOUNTABILITY/PERFORMANCE REVIEW PROCESS

The Operations Coordinator reports to the BON Technical Director in the first instance.  Secondarily, the Operations Coordinator works with respective BON Board members to support the accomplishment of annual objectives as agreed to by the BON Board.  Thirdly, the Operations Coordinator works with BON contractors, staff and technical volunteers on a weekly basis to accomplish the collective programming objectives as set out in the BON Operational Plan.  Finally, the Operations Coordinator works with Districts, clubs, members and the public to deliver on specific outcomes as determined by the BON Technical Director and/or President.  In all instances, the BON Technical Director, in conjunction with the BON President, will manage the ongoing and annual performance appraisal process for the Operations Coordinator as outlined in the BON operational guidelines.

Position and Renumeration

The Operations Coordinator will be a full-time entry position expecting 37.5 hours per week.
Please apply with your Salary expectations.

TO APPLY

Please send you cover letter and resume to jean.wong@badmintonontario.ca by July 20, 2020.

We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted. Interviews will be via teleconference.

Anticipated start date will be August 10, 2020.